Privacy policy

General Information on Data Processing

1.         Extent of the Processing of Personal Data

In principle we only process the personal data of our users to the extent necessary to deliver a functioning website, and to provide our content and services. The personal data of our users is routinely only processed with their approval. An exception applies in cases where it is not possible for practical reasons to obtain consent in advance and where the processing of data is permitted by law.

2.         Legal Basis for the Processing of Personal Data

Insofar as we obtain the consent of the data subject for the processing of their personal data, Article 6(1) point (a) of the EU General Data Protection Regulation (GDPR) forms the legal basis for this.

For the processing of personal data that is required for the performance of a contract to which the data subject is party, Article 6(1) point (b) of the GDPR forms the legal basis. This also applies to processing operations that are required prior to entering into a contract.

Insofar as it is necessary to process personal data in order to comply with a legal obligation to which our organisation is subject, Article 6(1) point (c) of the GDPR forms the legal basis.

In the event that processing is necessary in order to protect the vital interests of the data subject or of another natural person, Article 6(1) point (d) of the GDPR forms the legal basis.

If the processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, and the interests, and fundamental rights and freedoms of the data subject do not override the former interest, then Article 6(1) point (f) of the GDPR forms the legal basis for the processing.

3.         Data Erasure and Storage Period

The personal data of the data subject will be erased or made unavailable as soon as the reason for storage no longer applies. Over and above this it may be stored if such storage is provided for by the European or national legislator under the Union regulations, laws or other mechanisms to which the controller is subject. The data shall also be made unavailable or erased when a storage period prescribed by the standards mentioned elapses, unless there is a requirement to continue to store the data in order to enter into a contract, or for the performance of a contract. 

Server Data

1.         Description and Extent of Data Processing

Among other things, the following data that your internet browser transmits to us or to our webspace provider (known as server log files) are recorded for technical reasons:

• Browser type and version
• Operating system used
• Web page from which you are visiting us (referrer URL)
• Web page that you are visiting
• Date and time of access
• Your internet protocol (IP) address
• Quantity of data transmitted and the requesting provider.

This anonymous data is stored separately from any personal data that may be provided and cannot be traced back to a particular person. It is evaluated for statistical purposes in order to be able to optimise our website and the services we offer.

2.         Legal Basis for the Processing of Data

The legal basis for the temporary storage of data and log files is Article 6(1) point (f) of the GDPR.

3.         Purpose of Data Processing

The temporary storage of the IP address by the system is necessary in order to enable the website to be delivered to the computer of the user. To this end, the IP address of the user must be stored for the duration of the session.

4.         Duration of Storage

The data is erased as soon as it is no longer required in order to achieve the purpose for which it was collected. If the data was recorded to make the website available to the user, this is the case when the relevant session comes to an end.

5.         Possibility of Objection and Elimination

Recording the data in order to provide the website and storing the data in log files is essential for the operation of the website. As a consequence, it is not possible for the user to object to this.

Cookies

We do not generally use cookies on our website. Occasionally, cookies are used to store data on the technical session management in your browser's memory. This data is deleted when you close your browser. Should we in exceptional circumstances wish to store personal data in a cookie for the purposes of marketing and website optimisation in accordance with Article 6(1) point f of the GDPR, for example a user name, you will be made aware of this specifically.

Of course, you can also view our website without cookies. However, most browsers accept cookies automatically. You can prevent cookies from being saved by changing your browser settings. However, not accepting cookies can impede the functionality of our website.

Cookies are text files that are stored in the internet browser or by the internet browser on the computer system of the user. If a user calls up a website, then a cookie can be stored on the operating system of the user. This cookie contains a distinctive string of characters that enable the browser to be clearly identified when the website is called up again.

Cookies will not harm your PC and do not contain any viruses or other tools which can cause damage.

Privacy policy for the use of Google Analytics

The website uses Google Analytics, an internet evaluation service from Google Inc. ("Google"). Google Analytics uses what are known as "cookies" - these are text files which are stored on your computer to enable an analysis of website use by you. The information generated by the cookie about your use of this website is generally transferred to a Google server in the USA and saved. If IP anonymisation is activated on this website, your IP address is first truncated within member states of the European Union or other signatory states to the agreement on the European Economic Area.

Only in exceptional circumstances is the full address sent to a Google server in the USA and then truncated. On behalf of the operator of this website, Google uses this information to evaluate your use of the website, to prepare reports of website activities and to provide other services associated with website and internet usage for the website operator. The IP address transferred by your browser to Google Analytics is not amalgamated with any other Google data.

1.         Legal Basis for the Processing of Personal Data

The legal basis for the processing of personal data belonging to the user is Article 6(1) point (f) of the GDPR.

2.         Purpose of Data Processing

The processing of the personal data belonging to our users enables us to analyse their surfing behaviour. By evaluating the data acquired, we are able to compile information about the use of the individual components of our website. This helps us to constantly improve our website and its user-friendliness. These purposes represent our legitimate interest in the processing of the data in accordance with Article 6(1) point f of the GDPR. Anonymising the IP address enables us to make sufficient allowance for the interests of our users and the protection of their personal data.

3.         Duration of Storage

The data is deleted as soon as it is no longer required for our record-keeping purposes.

4.         Possibility of Objection and Elimination

You can prevent cookies from being saved by changing a setting in your browser software, but please be aware that this may mean you are not able to use all the website functions to their full extent. You can also prevent the recording of the data generated by the cookie relating to your use of the website (including your IP address) and the processing of this data by Google by downloading and installing the browser plugin from the link below. http://tools.google.com/dlpage/gaoptout?hl=de.

You can prevent your data from being recorded by Google Analytics by clicking on the following link. An opt-out cookie will be placed on your system to prevent the recording of your data during future visits to this website:

Deactivate Google Analytics

Use of Google Maps

On our website we use “Google Maps” provided by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA, hereafter referred to as “Google”.

Every time “Google Maps” is called up, Google places a cookie on the user’s system in order to process user settings and data when the page on which the “Google Maps” component is integrated is displayed. This cookie is generally not deleted when the browser is closed; instead it expires after a certain period of time, provided that it is not deleted manually by you beforehand.

If you do not agree to this processing of your data, it is possible to deactivate the “Google Maps” service and thus prevent the transmission of data to Google. To do this you need to deactivate the Java Script function in your browser. However, your attention is drawn to the fact that in this case you will be unable to use “Google Maps”, or only use it to a limited extent.

“Google Maps” and the information acquired via “Google Maps” are used in accordance with Google’s terms and conditions of use.

http://www.google.de/intl/de/policies/terms/regional.html

and the additional terms of business for “Google Maps”

https://www.google.com/intl/de_de/help/terms_maps.html.

The legal basis for the processing of personal data belonging to the user is Article 6(1) line (1) point (f) of the GDPR. The legitimate interest is the provision of maps for users of the site.

Publication of Job Advertisements / Online Job Applications

Your application data will be collected by us electronically and processed for the purposes of the application. If your application results in an employment contract being concluded, then the data transmitted to us may be saved by us in your personnel file for general organisational and administrative processes, taking into account the relevant regulations in law.

These processing operations relating to personal data are carried out on the basis of an authorisation granted to us by the applicant upon sending their application documents. Article 6(1) point (a) of the GDPR forms the legal basis for this. You can revoke your declaration of consent regarding your personal data at any time with effect for the future.

If your application is rejected, the data transmitted by you will be deleted automatically two months after you are notified that said application has been unsuccessful. This does not apply if, due to statutory requirements (for example the obligation to retain proof in accordance with the General Act on Equal Treatment), it is necessary to store the information for a longer period of time, or if you have expressly consented to the information being stored for a longer period.

Contact Form and Email Contact

1.         Description and Extent of Data Processing

Our website contains a contact form that can be used to make contact electronically. If a user utilises this possibility, then the data entered into the input screen is transmitted to us and stored.

In addition, at the time the message is sent, the following data will be stored:

A list of the relevant data follows. Examples include:

(1)       The IP address of the user

(2)       The date and time of access

As part of the despatching process, your consent will be obtained for the processing of your data and reference will be made to this privacy policy.

Alternatively, it is possible to make contact using the email address provided. In this case, the personal user data transmitted with the email will be stored.

No data will be passed on to third parties in this connection. The data is only used for conducting the conversation.

2.         Legal Basis for the Processing of Data

If the consent of the user has been obtained, the legal basis for the processing of data is Article 6(1) point (a) of the GDPR.

The legal basis for the processing of data that is transmitted as part of an email transmission is Article 6(1) point (f) of the GDPR. If the email contact is made with a view to entering into a contract, then a further legal basis for processing the data is Article 6(1) point (b) of the GDPR.

3.         Purpose of Data Processing

We only process personal data from the input screen in order to make contact with you. There would also be a legitimate interest in processing the data in the event of contact being made by email.

The other personal data processed during the despatching process is used to prevent misuse of the contact form and to ensure the security of our IT systems.

4.         Duration of Storage

The data is erased as soon as it is no longer required in order to achieve the purpose for which it was collected. For the personal data from the input screen in the contact form and that sent by email, this is the case when the respective conversation with the user comes to an end. The conversation is deemed to have come to an end when the circumstances would lead one to infer that the matter at hand has been fully dealt with.

5.         Possibility of Objection and Elimination

The user may revoke his or her consent to the processing of his or her personal data at any time. If the user makes contact with us by email, then he or she may object to the storage of his or her personal data at any time. In such cases, the conversation will not be continued.

All personal data stored in the course of the contact will be erased in this case.

Use of Script Libraries, Google Web Fonts

To display text our website makes use of web fonts. These are provided by Google Inc. (“Google”) (http://www.google.com/webfonts/). To do this, when our website is called up, your browser loads the required script libraries or font libraries in your browser cache. Calling up script or font libraries automatically establishes a link to Google. In the process it is theoretically possible - however currently also unclear if, and if so to what end - for Google to collect data. If the browser does not support the web fonts or prevents access, the content will be displayed in a standard font.

Further information on Google Web Fonts can be found here: https://developers.google.com/fonts/faq?hl=de-DE&csw=1

General information on the topic of data protection at Google can be found here: http://www.google.com/intl/de-DE/policies/privacy/

Use of Script Libraries, code.jquery.com

Our website uses jQuery Migrate for the stability of the jQuery technologies. To this effect, programme libraries are called up from jQuery servers. The CDN (content delivery network) operated by Google is used. If you have previously used jQuery Migrate on another site using the jQuery CDN, your browser will access the copy filed in the cache. If this does not apply, a download will be required, whereby data is sent from your browser to the jQuery Foundation (“jQuery.org”). Your data will be transferred to the USA.

More detailed information is available from: https://code.jquery.com/ as well as the rules of conduct of the jQuery Foundation.

Customer Portal

1.  Purpose and Extent of Data Processing

On our website we offer our customers the possibility of using a customer portal.

The customer portal contains useful data and information about your contract.

The data that we collect in this connection is needed, to the extent that we do not ask for your consent, to perform our contractually agreed service within the context of our general terms and conditions of business. Therefore, we collect, process and use your personal data to the extent that they are needed for the conclusion and execution of the contract and for billing purposes. The legal basis for this is Article 6(1) point b of the GDPR.

Furthermore, we process your personal data in order to safeguard our legitimate interests, provided that your interests or fundamental rights and freedoms do not override them. The legal basis for this is Article 6(1) point f of the GDPR.

2.  Categories and Origin of Personal Data

At the time of logging in, the following usage data will be stored:

(1)       Login details (email and password)

(2)       The IP address of the user

(3)       The date and time of the login.

The data will not be passed on to third parties.

3.  Duration of Storage

Usage data is deleted after 180 days of inactivity.

In the case that the user issues a notice of termination, all constituent data and the user's account shall be deleted immediately, unless longer periods of retention are required by law.

4.  Possibility of Objection and Elimination

As the user you may terminate your registration at any time. You can have the data that is stored about you amended at any time.

Information, Deletion, Blocking

You have the right to access, at any time and at no cost, information on the personal data saved about you, its origin and recipients, and the purpose of data processing. You also have the right to correct, block or delete this data. To this end, or if you have any other questions, you can use the address of the website operator contained in the legal notice, or contact us by e-mail on media@getec.de or contact the data protection officer of the GETEC Group directly.

Data protection officer of the GETEC GROUP:

Holger Flemig,
EPRO Consult Dr. Prössel und Partner GmbH,
Wintergartenstrasse 12,
D-04103 Leipzig,

getec@epro-consult.de

Right to Lodge a Complaint with a Supervisory Authority

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of your personal data contravenes the terms of the GDPR.

The supervisory authority with which the complaint has been lodged shall inform the complainant on the progress and the outcome of the complaint including the possibility of a judicial remedy pursuant to Article 78 of the GDPR.